choosing-the-right-productivity-tool

Factors To Consider When Choosing Productivity Tool

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The availability of efficient productivity tools like Microsoft’s Office 365 and Google’s G Suite is helping many people gain freedom from their busy schedules while making good use of their time. Nevertheless, knowing which tool to go for (Office 365 or G Suite) is not an easy choice to make. But if money is no obstacle, the two can be yours.

If you are looking to choose between the two productivity tools, here are some essential factors to consider.

Support

When it comes to IT support for medical practices, it’s interesting to know that both productivity tools offer dedicated phone and email support every day of the week. However, it is easier for you to seek more clarifications, render feedbacks, and even request additional functionality with G Suite than Office 365 because it provides users with live chat support and forums.

Third-party integration

Unlike Office 365, Google’s G Suite has been adopting several developer integration approaches aimed at enhancing user activity. Due to its uniformed integration with customer service, productivity, and CRM software, you stand to gain more relevant options when working with G Suite.

Email

Though G Suite and Office 365 tend to feature a clean, user-friendly interface, however, it is important to note that they both have different ways of organizing emails. In addition to a 1TB storage space, Office 365 offers a 50GB inbox and also employs classical folder structure to categorize emails. On the other hand, Gmail only offers 30GB of storage space across Drive and Gmail and lets users apply multiple labels to an email.

Security

Office 365 is enabled to protect users against malicious URLs. It’s enhanced with a new email filtering service known as Exchange Online Advanced Threat Protection (ATP) which is aimed at targeting specific high-level threats such as viruses and malware with unknown sources.

In a bid to actively detect suspicious logins and block high-level spam, machine learning capabilities are employed by G Suite. Even before an email attachment is downloaded, it runs an automatic scan on it so as to prevent the intrusion and spread of viruses.

Applications

While still being able to work offline, most Microsoft users are capable of using cloud versions of Outlook, Excel, PowerPoint, Word and others. This is because the apps are designed with enhanced cloud capability.

Google apps, on the other hand, are basically designed for cloud-based collaboration. Machine intelligence in Google Calendar is one of several advanced features included in G Suite. This feature helps users find time when invitees are free.

Cost

While Office 365 offers a range of pricing plans, such as

–  Office 365 Enterprise E5 at $35 per user/month

–  Office 365 Enterprise E3 at $20 per user/month

–  Office 365 Enterprise E1 at $8 per user/month

–  Office 365 ProPlus at $12 per user/month

–  Office 365 Business Premium at $12.50 per user/month and so on

G Suite offers $5 and $10 per user/month as its only two pricing plans. While the $5 plan provides users with spreadsheets, presentations, online documents, integrated online calendars, video and voice calls, company email addresses and lots more, the $10 plan includes 1TB per user or unlimited storage along with all the features of the $5 plan.

In conclusion, using Office 365 with IT support for medical practices may be suitable if only a selected number of options are preferred. It is also an easy way to get integrated with other Microsoft cloud solutions. But if you are looking to support various operating devices and systems especially if you require native integration with third-party apps, then G Suite is a better solution.