The 5 Key Steps To Successful Policy Implementation

PC Network Solutions Healthcare IT

When it comes to implementing new policies, IT Support for Medical Practices often has their work cut out for them. Compliance is also key. A medical facility’s ability to successfully implement policy is the bedrock of their security efforts. From a management perspective, these policy changes must be made in a proactive manner [].

Even the World Health Organization []
has released a great deal of literature on the subject. There are three areas that must be addressed before policies can be successfully implemented: compliance, risk management and governance.

What Are The 5 Steps IT Support for Medical Practices Must Take To Successfully Implement New Policies?

1. Making Policies Accessible

For starters, a general announcement is needed. Otherwise, employees are not able to make the necessary changes to their own behavior. Any information about policy changes should be provided to staff members 30 days before implementation. Springing a new policy on staff members without warning is never in the best interests of medical IT support staff. The policies must also remain equally accessible to all employees at the medical facility in question.

IT Support for Medical Offices:Policy Implementation

2. Creating Lesson Plans

The lesson plan that IT staff members will create is not going to be the same as the lesson plan that is created for management groups or business partners. A quality IT manager is able to understand the different needs of each group and plan accordingly. The level of understanding that is created during this step of the process is crucial. Basic training is needed for all IT staff.

3. Reviewing Standards and Guidelines

This is how compliance is ensured. The medical facility is already going to have an adopted standard for best practices. How does the new policy fit into these standards? Referring all potential policy outcomes to the adopted standards is a great way to avoid any concerns before they have a chance to crop up. If any changes need to be made to the current standards, this is the best time to make them.

4. Post Training Review

Once IT Support for Medical Practices has had the chance to go through the proper training process, this is the time to review the policies. If changes need to be made to the policies, the relevant build documents have to be created at this time. By making the necessary changes quickly, a medical facility is able to ensure total policy compliance.

5. Proper Management

Once the first four steps have been completed, it is up to management to make sure that all of the policy objectives are achieved. The new policy objectives must be integrated into the daily reports, so that any potential problems are nipped in the bud before it is too late. IT staff members will also need to report any looming security concerns to management and monitor new procedures as closely as possible.