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Seven Tips For Avoiding Data Loss On Office 365

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Regarding Health Care IT, Microsoft knows the value of your business data and the result of losing it which is why they have released a range of compliance and security tools for Office 365 users. However, considering the growth of sophistication and rate of data breaches, the Office 365 cloud security options may not be enough to secure your files. You will need to follow the seven security options highlighted here to successfully avoid loss of data in Office 365 and run an efficient health care IT department.

Secure Mobile Devices

Considering the fact that the trend of using smartphones and/or tablets to access work calendar, email, contacts, and documents is growing exponentially, securing mobile devices has become a crucial part of protecting your firm’s data. Installing Office 365 management features for mobile devices allows you to access rules, manage security policies and remotely wipe out sensitive data from devices when they are lost or stolen.

Take Full Advantage of Policy Alerts

Utilizing the policy notifications on Office 365’s Compliance Center will help you meet your firm’s data security obligations. For example, policy tips can warn your employees about sending confidential data anytime they are about to send out messages to contacts who are not listed on your company’s network. This preemptive warning will prevent data leaks and educate subscribers on more secure data sharing practices.

Use Multi-factor Authentication

Due to how sophisticated today’s cyberattacks have become, a single password would not be the only safeguard needed for Office 365 accounts. To cut down the number of account hijacking, you must activate the multi-factor authentication feature for Office 365. This option makes it difficult for hackers to gain access to your account as they have to guess your user passwords and provide an additional authentication option (e.g a temporary SMS code).

Avoid Public Calendar Sharing

The Office 365 calendar sharing feature allows your employees to sync and share their schedule with other employees. However, the public sharing feature isn’t really the best idea. Activating the public calendar sharing feature helps hackers understand how your firm works, determine who is away, and identifies your most vulnerable subscribers.

Apply Session Timeouts

Most employees forget to log out their Office 365 accounts. Others fail to keep their mobile devices or computers locked. This could give hackers unlimited access to your company accounts, enabling them to compromise sensitive information. But by enabling session timeouts on Office 365, internal networks and email accounts, the system will log users out automatically after 10 minutes, thus preventing hackers from accessing private information.

Encrypt Emails

Encrypting classified data is your final line of defense when it comes to securing company information. In the event that unauthorized individuals intercept your emails, the encryption tools will automatically make your files unreadable. This remains a must-have feature as emails and files are shared regularly on Office 365.

Employ Role-based Access Management

This Office 365 feature will curb the flow of sensitive information across your company. It lets you determine which subscribers have access to certain files in your company.